Our Board of Directors 2024


Our Constitution

  • The name of the Society is “Sproat Lake Community Association”. 
  • The objects of the Society are:
    1. to acquire, operate and maintain premises for community purposes; to encourage and foster the growth of community spirit in the Sproat Lake area; to provide social, recreational, and athletic facilities for the enjoyment of its members; to acquire and hold licenses, franchises, real and personal property; and to do things necessary or incidental to the foregoing.
    2. To promote or engage in the preservation, enhancement, and assistance in the management of Sproat Lake and its surrounding area, including raising environmental concerns; promoting conservation efforts; and organizing community initiatives to ensure the long-term health and sustainability of the lake ecosystem and our drinking water, as well as supporting broader community needs.
  • The operations of the Society are to be chiefly carried on at or near Sproat Lake, Alberni District, in the Province of British Columbia.

Our Bylaws

  1. Every person who pays taxes in respect of, or who is married to a person who pays taxes in respect of, or who has rented for the period of six months and still rents, or who is married to a person who has rented for six months and still rents, any land within the area bounded by the Tsahaheh Indian Reserve, Somass River, Stamp River, the easterly boundary of Block 209, the easterly and southerly boundaries of Block 204, the southerly boundary of Block 208, a line drawn from the E. & N. Land Grant Boundary one half mile distant from the shoreline of Sproat Lake around Taylor Arm to Two Rivers Arm, thence along the foot of Arbutus Summit to the said Indian Reserve, will be qualified for membership in this Society. 
  2. An applicant for membership shall apply to any Director of the Society, and shall pay such admission fee as may be determined from year to year by the Directors.
  3. The Board of Directors, by resolution, may expel a member for cause but such expelled member may appeal to the next general meeting of the Society which may or may not confirm the decision of the Directors. In the event the decision of the Directors is not confirmed the said member shall be reinstated to full membership.
  4. The membership fee shall be determined from year to year by the Directors.
  5. The officers of this Society shall consist of the President, the Vice-President, the Secretary, and the Treasurer; the President shall hold office for two years, the other officers shall hold office for one year, and shall be eligible for re-election and shall hold office until their successors are elected.
  6. There shall be a Board of Directors consisting of the above officers and not more than eight (8) additional Directors, one of which shall be the immediate Past President, and the others shall be elected by the members at the Annual General Meeting and who shall hold office for one (1) year or until their successors are elected; one of these additional Directors may be appointed the position of Community Engagement Coordinator. 
  7. All officers and Directors shall be members of the Society.
  8. The business of the Society shall be carried on by the Board of Directors. The Officers and Directors shall perform such duties as usually pertain to such offices.
  9. Six (6) Directors shall form a quorum at a meeting of the Board of Directors.
  10. In the event of a tie vote at any meeting of the Directors or of the Society, the Chairman shall have a second or casting ballot.
  11. Any Director or Officer may resign his office or may be removed therefrom by resolution at a special meeting of the Society called for that purpose, and any officer or Director who is absent from three (3) consecutive Directors’ meetings without a written excuse shall automatically be deemed to have resigned his office. Any casual vacancy in the Board of Directors may be filled by the remaining Directors until the next Annual General Meeting.
  12. The bankers of the Society shall be such branch of a chartered bank as the Directors may from time to time determine. All disbursements of funds of the Society other than petty cash items not exceeding Five Dollars ($5.00) shall be made by cheque. All cheques, bills of exchange, promissory notes or other negotiable instruments shall be signed on behalf of the Society by the Treasurer and such other officer or officers as shall be determined by the Directors from time to time.
  13. The fiscal year of the Society shall be from the first day of March to the last day of February in each year.
  14. The Annual General Meeting of the Society at which election of officers shall take place shall be held in the month of March in each year at a time and place to be determined by the Directors.
  15. Ordinary General Meetings of the Society shall be held at such time and places as may be determined by the Directors.
  16. The quorum at any general meeting of the Society shall be fifteen (15) members.   All votes at any general meeting of the Society and at any Directors meeting shall be cast in person and voting by proxy at any such meeting shall not be permitted.
  17. Forty-eight (48) hours notice in writing of every general meeting shall be given to the members of the Society and such notice shall be deemed to have been received by each member on the day after the mailing thereof by the Secretary at the Post Office at Port Alberni, B.C. , and non-receipt by any member of any such notice will not invalidate any meeting.
  18. A special general meeting of the Society may be called at any time by the Board of Directors, and shall  be called by the Secretary whenever he is required to do so by five (5) members of the Society presenting a request therefor in writing stating the purpose of such Special General Meeting, and within seven (7) days of the receipt of such request in writing the Secretary shall give, in the manner hereinbefore prescribed, notice of such meeting.   Should the Secretary neglect or refuse to give such notice, the members requesting the meeting may do so in the manner hereinbefore set forth.   Whenever such a meeting is requested in such manner, the members presenting the request shall be liable for all expenses incurred in connection therewith unless the Society shall otherwise decide.
  19. In the absence of the President, the Vice-President shall preside at any meeting of the Society or of the Board of Directors, and in the absence of both, the members or Directors present shall elect one of their members as Chairman for that evening.
  20. The Society may borrow or raise, or secure the payment of money in such manner as it thinks fit and in particular by the issuance of debentures, but no debentures shall be issued without the sanction of an Extraordinary Resolution of the Society.
  21. An Auditor shall be appointed at the Annual General Meeting of the Society for the ensuing year and no Director or Officer of the Society shall be qualified to act as Auditor.   The Auditor shall audit the books and accounts of the Society and shall report in writing as to the state thereof at the Annual General Meeting of the Society.
  22. The Secretary shall have custody of the seal of the Society which shall not be affixed to any instrument except by authority of a resolution of the Board of Directors, and in the presence of such Directors as named in the Resolution.
  23. The Directors may delegate their powers to committees of the members and any Director or other member of the Society may be appointed as General Manager of the Society upon such terms as to remuneration and otherwise as the Directors may deem advisable, but any such delegation of power and any such appointment shall not exceed the term of one year. The Directors may make rules, regulations and orders as they deem necessary for the operation of the Society but any such rule, regulation or order may be repealed or amended at a general meeting of the members of the Society by a majority vote of the members personally present at such meeting.
  24. The Secretary shall prepare, take charge of and have custody of the minutes and proceedings of all meetings of the Society and its Directors, and shall take charge and have custody of all books and records of the Society.
  25. The books and records of the Society may be inspected by any member at any reasonable time at the registered office of the Society.
  26. The By-laws of the Society shall not be altered or added to except by an Extraordinary Resolution of the Society passed by a three-fifths (3/5) majority of the members present at the meeting and voting upon the same.


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